A loan to an employee is money advanced by the company to assist the employee. If the employee is expected to repay the loan within one year of the balance sheet date, the loan balance is a current asset of the company. Any amount not expected to be collected within one year is a noncurrent or long term asset. A company may owe money to the bank, or even another business at any time during the company’s history. Interest is the cost of borrowing money and is typically expressed as a percentage of the loan amount.

  • Even though no interest payments are made between mid-December and Dec. 31, the company’s December income statement needs to reflect profitability by showing accrued interest as an expense.
  • Accrual accounting instead allows for a lag between payment and product (e.g., with purchases made on credit).
  • Because your PPP loan funds are commingled with your other funds in one bank account, pay extra attention to your loan proceeds spending.

This would be a good idea to do for more detailed recordkeeping. First, you’ll debit your general Payroll Expense accounts and credit your bank account. If you separate funds, your bank account will be a special PPP loan bank account. If you do not separate funds, your bank account will be your regular bank account (e.g., Checking). Accounting for a PPP loan can be an overwhelming process. You may be asking yourself a number of questions, such as How do I record the PPP loan in my books?

Journal Entry for Loan Taken From a Bank

You would debit (reduce) accounts payable, since you’re paying the bill. When you pay the interest in December, you would debit the interest payable account and credit the cash account. Finally, you will record any sales tax due as a credit, increasing the balance of that liability account. A loan payment usually contains two parts, which are an interest payment and a principal payment. During the early years of a loan, the interest portion of this payment will be quite large.

What Is the Journal Entry for When a Business Makes a Loan?

Take note of the company’s balance sheet on page 53 of the report and the income statement on page 54. These reports have much more information than the financial statements we have shown you; however, if you read through them you may notice some familiar items. Recall that the general ledger is a record of each account and its balance. Reviewing journal entries individually can be tedious and time consuming.

Journal Entry for Loan Given

Make a journal entry debiting the Bank A/c as we have received the money, while crediting the say, ‘Unsecured Loan A/c’ created earlier. Going by the golden rule of accounting for personal accounts, you should debit the receiver, and credit the giver. It is important to keep track of the principle and interest amount, and record them respectively in books for correct accounting. Classification is vital as ‘interest’ paid What Is the Journal Entry for When a Business Makes a Loan? on loan is an expense incurred to avail the loan, whereas principle repayment is nothing but repayment of the amount borrowed. Under the accrual method of accounting, at each balance sheet date the company should record any accrued interest by debiting Interest Receivable and crediting Interest Income. Procuring a loan means acquiring a liability, it is an obligation for the business which is supposed to be repaid.

Accounts Receivable has a credit of $5,500 (from the Jan. 10 transaction). The record is placed on the credit side of the Accounts Receivable T-account across from the January 10 record. Checking to make sure the final balance figure is correct; one can review the figures in the debit and credit columns. In the debit column for this cash account, we see that the total is $32,300 (20,000 + 4,000 + 2,800 + 5,500). The credit column totals $7,500 (300 + 100 + 3,500 + 3,600). The difference between the debit and credit totals is $24,800 (32,300 – 7,500).


An unsecured loan is money that you borrow without using collateral. Common examples of unsecured loans include credit cards and personal loans. When the employee makes a payment, the company will debit Cash and will credit Interest Receivable and Loan to Employee for the appropriate amounts. Assume that a company lends an employee $5,000 for a family emergency. The entry will debit Loan to Employee for $5,000 and will credit Cash for $5,000.

  • Entries to the general ledger for accrued interest, not received interest, usually take the form of adjusting entries offset by a receivable or payable account.
  • In this case, the company creates an adjusting entry by debiting interest expense and crediting interest payable.
  • Mixing business revenue and PPP loan proceeds together can not only make your books sloppy, but it also makes it difficult to track transactions for loan forgiveness.
  • Make a journal entry debiting the Bank A/c as we have received the money, while crediting the say, ‘Unsecured Loan A/c’ created earlier.

Do not touch your PPP Loan Payable (liability account) unless your lender tells you that your loan is forgiven or at the point repayment is required. If your loan is partially or fully forgiven, you will create a journal entry writing off the forgivable portion (shown below). In this journal entry, cash is increased (debited) and accounts receivable credited (decreased). In double-entry accounting, any transaction recorded involves at least two accounts, with one account debited while the other is credited. The net impact on the company’s balance sheet is the same regardless of whether the liability is recorded in a long-term or short-term account. However, the distinction between long-term and short-term liabilities can be important for financial reporting purposes.

Journal Entries for Income Tax Expense

Having a debit balance in the Cash account is the normal balance for that account. The following are selected journal entries from Printing Plus that affect the Cash account. We will use the Cash ledger account to calculate account balances.

  • Again, strongly consider separating your PPP funds for clearer recordkeeping.
  • However, the distinction between long-term and short-term liabilities can be important for financial reporting purposes.
  • On January 3, there was a debit balance of $20,000 in the Cash account.
  • Then, transfer the appropriate PPP loan funds from your PPP account to your regular bank account to cover them.
  • It is not taken from previous examples but is intended to stand alone.

When it comes to the PPP loan, the more records you track, the better off your business will be when it comes to loan forgiveness. To ensure your PPP loan is forgiven, you must keep your accounting records up-to-date. Before you begin accounting for your PPP loan, check out these five tips.

What are the journal entries for an inter-company loan?

Your PPP Loan Payable account would still have a balance of $50,000. Each time you make a loan payment, you would need to create repayment journal entries to reduce the remaining balance over the repayment period. Your first journal entry will debit the appropriate expense account (e.g., Payroll, Mortgage Interest, Rent, or Utility).

What Is the Journal Entry for When a Business Makes a Loan?

Until your lender tells you that part or all of the loan is forgiven, it’s a liability. Read on to learn about Paycheck Protection Program (PPP) loan accounting. We’re firm believers in the Golden Rule, which is why editorial opinions are ours alone and have not been previously reviewed, approved, or endorsed by included advertisers.

The manager does his analysis of your credentials and financials and approves the loan, with a repayment schedule in monthly installments based upon a reasonable interest rate. You walk out of the bank with the money having been deposited directly into your checking account. Let’s give an example of how accounting for a loans receivable transaction would be recorded. A loan receivable is the amount of money owed from a debtor to a creditor (typically a bank or credit union).